IT Project Coordinator

Location: San Mateo, CA
Job Title:   IT Project Coordinator
Location: San Mateo, CA
Contract position (W2 only)
-Provide administrative support and coordination for project managers, delivery leads, and portfolio manager for the IT Manufacturing and Research portfolio.  Assist with financial, contract, and other activities for the IT PMO.
-Track project progress and follow-up on monthly status reports, cost plans, and change requests, ensuring project information are kept up-to-date and PMO required deliverables are completed on time.
-Track and assist with escalation on change orders and work orders
-Communicate with PMs during project financial review cycle; assist with discrepancies; monitor progress/deadlines
-Deliver status report with summary of changes to portfolio owner; assist PMs with edits/formatting of status reports as needed
-Analyze portfolio metrics, research exceptions, and work with PMs and PMO toward resolution; monitor outcomes
-Prepare monthly portfolio deck for portfolio review meeting; coordinate information from multiple sources, keep documents/reports current
-Explain processes and procedures to incoming and established project managers
-Request project resource extensions, update resource allocations and maintain resource tracker
-Revise reporting formats and instructional guides
-Reconcile travel and expense invoices
-Onboard new hires
-Handle meeting logistics, catering and facilities requests
-Perform monthly financial confirmation, issue resolution, and class activities for Centers of Excellence for Project Management, ERP, and Technology
Warmest regards,
Aileen Bradley
Addastaff Consulting, Inc.
Senior Technical Recruiter
650-638-9633 x303

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